Fees for New Applications and Amendments

NEW APPLICATIONS

Sponsored - commercially (project conducted only at one hospital)	$5,500 ¹,²
Sponsored - commercially (project conducted at both Melbourne and Western Health)	$6,160 ¹,³
Sponsored - commercially (substudies)	$2,200 ¹
Sponsored - non-commercial group studies	$550 ¹
Non-sponsored external studies	$220 ¹
In-house studies	$200 4

AMENDMENTS
 

Commercially sponsored - protocol amendments	$660 ¹
Commercially sponsored - administrative changes and updated Investigator Brochures	$110 ¹
Sponsored - non-commercial group studies	No Fee
Non-sponsored external studies	No Fee
In-house studies	No Fee

Amendments will not be accepted without payment. Cheques should be made out to:
Melbourne Health Research Directorate

¹ Fees include GST
 
² All sub-studies will be reviewed on a case-by-case basis and the Office of the Research Directorate reserves the right to make the final decision as to the applicable review fee. If a sub-study is to be considered by the Committee, the protocol and PICF should be provided to our office two weeks before the submission deadline to confirm the review fee payable. To be eligible for the sub-study review fee, the sub-study must be directly linked to an ongoing clinical trial involving Royal Melbourne Hospital and/or Western Hospital patients.
 
³ To be eligible for this reduced combined fee, for commercially sponsored projects conducted at both Melbourne and Western Health, the study must be submitted for both sites at the same time, to the same HREC meeting, under the one HREC number and with one nominated principal researcher for the study overall.
 
⁴ In-house studies do not attract GST but must be paid by 'Transfer of Funds'. In-house studies paid from an external source will attract GST, making the fee $220.00.

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Payment Methods

Fees are payable in FULL at the time of the initial submission of a project. Fees are non-refundable after the Committee review has taken place.

• If paying by cheque please complete and attach a GST Compliant Tax Invoice with cheque.
• If payment is by transfer of internal funds, please complete Form 16. 
• If payment is by credit card, please complete Form 17.
• If payment is by Electronic Funds Transfer (EFT), please complete and attach an EFT Form with Remittance Advice .

Melbourne Health will no longer issue invoices for payment of fees. A GST-compliant tax invoice will be issued upon receipt of fee. Projects for submission will only be accepted if the fee is paid upfront.

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External Organisations and Commercially Sponsored Projects

Recipient Created Tax Invoices (RCTI)
If the organisation paying the application fee has already signed an agreement with the North Western Health Care Network (pre 1 July 2000) or Melbourne or Western Health to issue RCTIs, the RCTI should simply be attached to the cheque (which should be for the grossed up amount inclusive of GST) and forwarded to the Research Directorate together with the research project application at the time of initial submission.

Non-RCTI Organisations
If the organisation paying the application fee has not entered into an RCTI agreement with the North Western Health Care Network (or Melbourne or Western Health) a cheque for the full grossed up amount (inclusive of GST) should be forwarded together with the research project application at the time of initial submission. GST Compliant Tax Invoice is available and should also be completed and attached to the cheque. Cheques should be marked payable to: 'Melbourne Health Research Directorate'.
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In-house Studies

For departments within Melbourne and Western Health, Form 16 authorising the internal transfer of funds should accompany the research project application. In such cases, GST does not apply and the fee payable is $200.00.